Our client, an international software company,  is seeking a PA for a 6 month maternity leave contract.

Working in the La Défense office this role is focused on providing general administrative support to the VP of Sales EMEA-South, supporting four Regional Directors when required and providing general office management.  This includes supporting the Sales team and managing training and administrative tasks for Finance, Marketing and HR.  This is a wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive 'can-do’ attitude.

The main activities are:

• Support to VP sales: diary management, travel arrangements etc.
• Office Management: being the key point of contact with the various office service providers, including the cleaning company, office suppliers, etc. and undertaking general mail management and  administrative management for the French office
• Customers and Suppliers: Development and monitoring of suppliers budgets, negotiation with suppliers and tracking of invoices and payments
• Administrative: Undertaking travel arrangements for the different team members as required as well as management of correspondence, including emails and letters in French and English, and  organizing internal and external events

The post-holder must be able to maintain confidentiality at all times and should be used to dealing with senior staff.  The post-holder should be capable of quickly gaining good knowledge of the organisation and the role of the VP and Directors.

Other responsibilities include:

• Gatekeeping incoming calls and dealing with emails
• Raising purchase orders in SAP
• Liaising with clients and external agencies
• Booking hotels, flights, rooms
• Reconciling invoices

Profile required:

Experience as a PA / Executive Assistant / Office Manager

Bilingual French / English

Previous experience of working in a standalone administrative position, working at all levels within and external to an organization

Ideally a background working within an IT/Software sales environment, although this is not mandatory

The role can either be full time (5 days per week) or part-time (3 days a week Monday-Tuesday-Thursday), depending on candidate preference.

Salary: 38-40K€ for a full time position

Please send your CV to m.collins@eurolondon.fr

Please note that only shortlisted candidates will be contacted and that valid working papers are essential.